Add a time entry

There are two types of time entry:

  • Project - These are hours that you spent working on the deliverable.

  • Time off/non-billable - These are for all other times that are not related to the project, and are therefore not billable to the customer.

Timesheets are pre-filled with the hours that you set up in your resource planning.

In order to invoice the customer for the time, it must be entered in VOGSY and submitted to the project’s account manager for approval.

Submitting time entries also impacts the project budget.

To add a time entry, do the following:

  1. Click timer orange Timesheets on the VOGSY side panel. The Timesheets feed will display with a list of your timesheet cards, sorted with the most recent timesheet at the top.

  2. Find the day for which you want to add a time entry and click it. If time entries already exist for this day, they will display.

  3. Click plus circle Add Time Entry and fill out the form. See Field descriptions for more information.

  4. Click Save.

Field descriptions

Project type

add time entry project
Field name Description Required?

Project

Begin typing the name of the project into the search field and it will display a list of matching projects.

Y

Activity

The list of activities associated with the project that you selected in the Project field displays in this field.

Y

Hours

Enter the number of hours, in quarter-hour increments. This is the default setting, and can be changed by the back office.

Y

Note

Use this field for any relevant information that might be useful to the approver. For Time & Materials projects, notes that you enter here will display on the invoice.

N

Other Days of this Week

If you want to enter time for other days to the same project and activity, you can do that here.

N

Time off/non-billable type

add time entry holiday
Field name Description Required?

Time off/Non-billable

Select from the following options:

  • Business trip

  • Internal Projects

  • Parental leave

  • Personal time off

  • Sick leave

  • Unpaid leave

Y

Hours

Enter the number of hours, in quarter-hour increments. This is the default setting, and can be changed by the back office.

Y

Note

Use this field for any relevant information that might be useful to the approver. For Time & Materials projects, notes that you enter here will display on the invoice.

N

Other Days of this Week

If you want to enter time for other days to the same project and activity, you can do that here.

N