Add a time entry

There are two types of time entry:

  • Activity - These are hours that you spent working on an activity.

  • Time off/non-billable - These are for all other times that are not related to the project, and are therefore not billable to the customer.

Timesheets are pre-filled with the hours that you set up in your resource planning.

In order to invoice the customer for the time, it must be entered in VOGSY and submitted to the project’s account manager for approval.

Submitting time entries also impacts the project budget.

To add a time entry, do the following:

  1. Click timer orange Timesheets on the VOGSY side panel. The Timesheets feed will display with a list of your timesheet cards, sorted with the most recent timesheet at the top.

  2. Find the week that contains the day for which you want to add a time entry and click it. If time entries already exist for this day, they will display.

  3. Click plus circle Add Time Entry and fill out the form. See Field descriptions for more information.

    If you try to submit more than 40 hours for a week (assuming that is the designated number of hours you are allowed to work), you will receive a warning message alerting you to the fact that you have gone over the limit.

    add time entry overage error

  4. Click Save.

Field descriptions

Activity

add time entry project
Field name Description Required?

Project

Begin typing the name of the project into the search field and it will display a list of matching projects.

Y

Deliverable

The list of deliverables associated with the project that you selected in the Project field displays in this field.

Y

Activity

The list of activities associated with the deliverable that you selected in the Deliverable field displays in this field.

Y

Work week fields

Enter the number of hours that you worked on the activity for each day of the work week.

Flip the Show weekend toggle to add the weekend days to the Work week fields.
The default setting for entering hours is quarter-hour increments, but you can change this in the back office.

Y

Note per Day

See Add a note for a particular day.

N

Note

Use this field for any relevant information about the activity that might be useful to the approver. For Time & Materials projects, notes that you enter here will display on the invoice.

N

Time off/non-billable type

add time entry holiday
Field name Description Required?

Absence Type

Select from the following options:

  • Business trip

  • Internal Projects

  • Parental leave

  • Personal time off

  • Sick leave

  • Unpaid leave

Y

Work week fields

Enter the number of hours that you will be absent for each day of the work week.

Flip the Show weekend toggle to add the weekend days to the Work week fields.
The default setting for entering hours is quarter-hour increments, but you can change this in the back office.

Y

Note per Day

See Add a note for a particular day.

N

Note

Use this field for any relevant information about the absence that might be useful to the approver.

N

Add a note for a particular day

This feature is available for both types of time entry.

  1. If you want to record a note for each day on which the activity was worked, click the Note per Day button. The Add time entry window will expand to include a Note field for each time entry.

    add time entry project extra notes

  2. Add your time and notes and click Save.

To return to the original Add time entry window, click the Note per Week button.