Calculation

A budget, which VOGSY calls a calculation, lists the activities and costs required to complete a deliverable as well as the revenue the deliverable should bring in once it is completed and the customer is invoiced.

Activities are tasks that your team needs to perform to complete the deliverable. Costs refer to the prices of materials or services needed to complete the deliverable.

For deliverables with time and material costs, a calculation is needed before time can be registered and VOGSY can generate invoices.

For deliverables with a fixed price, a calculation is not necessary. Still, calculations should be added as a way of tracking all costs associated with the project.

calculation card with callouts

number one red circle

Activities section. The following parameters are repeated for each activity added to this budget.

number two red circle

Name of the activity

number three red circle

Calculated cost to perform the activity. This is calculated by multiplying the calculated cost rate ( number four red circle sm ) by the estimated hours ( number five red circle sm ).

number four red circle

Cost rate per hour for the activity. This is pre-filled based on the activity’s parameters from the Activities master table in the back office, but you can override this by editing the calculation ( number nine red circle sm ).

number five red circle

Estimate hours

number six red circle

Calculated sales rate. This is calculated by multiplying the activity sales rate ( number seven red circle sm ) by the estimated hours ( number five red circle sm ).

number seven red circle

Sales rate per hour for the activity. This is pre-filled based on the activity’s parameters from the Activities master table in the back office, but you can override this by editing the calculation ( number nine red circle sm ).

number eight red circle

Add a resource. Displays a form where you can pick a resource to perform the activity.

number nine red circle

Edit the activity. Displays a configuration form for the activity.

number ten red circle

Priority arrows. If there is more than one activity listed in this section, you can use these arrows to move the activity up or down in the list.

number eleven red circle

Costs section. The following parameters are repeated for each cost added to this budget.

number twelve red circle

Name of the cost type.

number thirteen red circle

Edit the cost. Displays a configuration form for the cost.