Timesheets are one of the cornerstones of the Quote to Cash cycle. They allow you to track the billable and non billable hours of employees. They are also one of the ways that the company generates its revenues.

In VOGSY, the timesheet process is as follows:

  • The employee records their time on their current timesheet. If the project planning is kept up-to-date, timesheets are automatically pre-filled with the appropriate data and all the employee has to do is confirm that the timesheet is correct.

  • Either daily or weekly, the employee submits their timesheet to the project manager for approval.

  • The project manager reviews the timesheet. Approved hours will be available for invoicing (on Time & Materials projects only); rejected hours will not be available for invoicing nor will they be counted towards the budget burn, and a notification will be sent to the employee requesting further action.

  • For Time & Materials projects, the invoice is generated with the approved hours (and any other relevant costs chargeable to the customer). VOGSY also counts the approved hours against the budget burn.

The Timesheet view

Your timesheet opens on the expanded view of the current day of the current week. Previously allocated activities for project deliverables will automatically show up on the appropriate days on the appropriate timesheets. If necessary, you can add more time entries for projects or for non billable time such as vacation or sick leave.

timesheet view

number one red circle

This section displays the following information about the employee:

  • Avatar, if available

  • Name

  • Reporting period

  • Week number (based on the 52 weeks of the year)

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Total hours reported for the week.

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Click this button to expand all days of the week.

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Week day section. This section is closed by default, but you can expand it to reveal its time entries by clicking its expander arrow2 expander button, or by clicking the week expander (number three red circle).

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Total hours reported for the day.

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The following time entry information is recorded for each entry:

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Total time worked on the activity. You enter a value manually, or use the activity timer (number eight red circle).

By default time must be entered in quarter-hour increments. You can change this setting in the back office, if you have the Support staff role.

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Activity timer. Use this optional feature to track the time you spend working on an activity.

You can also track time against a task.