Employees
Use the Employees back office application to manage employees.
All users who work for your company—both employees and contractors—are considered employees in VOGSY. You can populate your account teams and project teams with employees, as well as add them to your deliverables and resource planning.
You can assign an employee one or more roles.
You can also configure their working hours, rates, billability percentages, and department membership.
This topic explains how.
Create an employee
By default, all users of your Google Workspace domain have access to VOGSY.
The User management back office settings page lets you deny access to VOGSY to your Google Workspace domain users who are not active employees. |
There are two ways to create an employee:
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Automatically: VOGSY will create the record when a user without an active Employee record logs into VOGSY for the first time. This newly created employee will be assigned the Professional role.
After a user logs in for the first time, someone with the Support staff role should open the new user’s Employee record and fill it out. Be sure to fill out the Companie/department, Rates, Working hours, and Billability percentages sections so that the employee’s hours can be submitted and approved.
Settings

Basic settings. In the top section of the right panel the basic setting of the employee can be set:
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Companies/departments. In this section you can configure to which department the employee belongs over a specified period of time. The department of the employee is used for planning resources and for monitoring the department’s performance (billability). It is also used for processing project costs for spent hours. |
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Rates. You can specify the sales and cost rates for each employee. You must enter a start date but an end date is optional. The cost rate is used for calculating project costs. When time entries are approved: the actual costs are calculated using the cost rate of the employee and are allocated to the project. The sales rate is used for calculating the target of billable hours in monetary values. |
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Working hours. Here you specify the number of working hours for each day for a specific period. Working hours are used in the following manner for resource planning:
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Billability percentages. In this section, you specify the percentage of working hours for which the employee should be billable. The billability percentage is used for monitoring and reporting the billability per employee and the billiabilty per department. |