Master tables

When you, or co-workers in VOGSY add or edit information, you are often presented several fixed options to choose from. These options are configured in the Master tables section of the back office.

Configuring the Master tables will align VOGSY better to your company and business processes, that is why it is recommended to define them before inviting others to a trial or starting full implementation.

Activities

On the left are the activities that your employees perform in order to complete deliverables for projects. When a project manager wants to make a calculation for a project, or an employee wants to write working hours for an activity, they have to choose one from this list. It is therefore important that the list is complete.

The cost rate and sales rate for each activity will be shown as a suggestion when you make a calculation, but can be customised for each deliverable.

Costs

Just like the activities above, this list of Costs will show to anyone in VOGSY who wants to add a cost. That co-worker will have to choose from this list, so make sure it is complete for your company. Costs are connected to a ledger account for managing the financial administration.

Payment conditions

The Payment conditions for invoices are shown on the left. Edit one or add more with the '+' icon. Payment conditions are requested when setting up a project and will appear on generated invoices. The payment condition of invoices is input for the Outstanding invoices chart.

Opportunity types and Sources

Appointing an opportunity TYPE and Source can help account managers to manage opportunities. You can view the opportunity type of an existing opportunity by clicking the opportunity’s dots vertical Edit button.

edit opportunity v1

Opportunity status

The opportunity status determines its position in the sales funnel chart. VOGSY provides standard settings with percentages, but you can adjust this to match the sales funnel of your company here.

opportunity status in back office

Currencies

Next to the main currency of your company, you can add others. Under Currencies you can add exchange rates, notation in VOGSY and connect ledger accounts.

currencies in the back office

Job titles

Job titles can be added to a person, whether they are an employee or not. VOGSY provides a standard list, which you can edit here.

job titles in back office

Skill levels

VOGSY provides a standard list that you can edit to suit your company’s structure. See Skill levels for more information on skill levels.

Skills

Here you can maintain a list of skills that one or more of your employees possess and that might be required to complete an activity offered by your company. See Skills for more information.