Accounts payable

VOGSY generates an accounts payable record after it generates a purchase invoice. There are, however, times when you might want to create an accounts payable record manually. This might be the case when there is a dispute about the purchase invoice, or if you are just starting with VOGSY and want to add some AP records for pre-VOGSY purchase invoices.

To get an overview of your accounts payable, see The Accounts payable report.

To create an accounts payable record, do the following:

To access back office applications you must have the Support staff role.

  1. Open the Accounts payable application and click Add. The Account payable form will open.

    account payable form

  2. Fill out the form. See Field descriptions for more information.

  3. Click Save.

Field descriptions

Field name Description Required?

Creditor

The name of the company from whom the purchase invoice was received.

Y

Creditor invoice number

The invoice number on the vendor’s purchase invoice.

N

Invoice number

Your ID number for the purchase invoice.

Y

Department

The name of the department in your company that is responsible for paying the supplier’s purchase invoice.

Y

Accounting year

The year that the purchase invoice was received.

Y

Accounting period

The fiscal period in which the purchase invoice was received.

Y

Invoice date

The date that the purchase invoice was received.

Y

Due date

The date by which the purchase invoice must be paid.

Y

Currency

The vendor’s default currency.

Y

Amount outstanding

The amount still to be paid to the vendor, in the vendor’s currency.

Y

Note

Relevent information about the purchase invoice.

N